Apollo / supply partner
Proposed product schedule, applicable manufacturer drawings, technical information, packing documents and manuals as agreed for the exact quoted goods.
LUTHVAR COMPLETE · PROCUREMENT DOCUMENT CONTROL
One field procurement checklist. Clear responsibilities.
For football, hockey and rugby projects, use the same practical schedule to identify what Apollo can supply or coordinate, what the local design and installation team must provide, and which interfaces require joint approval. No document is treated as issued or approved merely because it appears here.
Local project team
Site surveys, civil/foundation design, consents, electrical and water services, installation, local inspections and any installed-field testing.
Joint confirmation
Final interfaces, document gaps, order scope and exclusions, site receiving responsibilities and handover conditions before release.
01 / SET THE SCOPE
Select the sport and supply systems.
Only relevant document rows are shown. This is a readiness checklist—not evidence that any particular product, performance certification or installation has been approved.Current scopeFootball · 6 selected system layers · 20 applicable document rowsReturn to complete facility planner
02 / DOCUMENT RESPONSIBILITIES
A consistent schedule for every field project.
The responsible party column describes who must supply or coordinate the document. Actual availability and any supplier exclusions are established in the project-specific quotation and submittal register.Apollo / supply partner9
Local project team8
Joint confirmation3
Local items marked available0 / 8
Only local-team rows have checkboxes. Tick an item only when the information is ready to share; Apollo and joint rows remain subject to later review.
Apollo / supply partner
9 documents in view| Required document / schedule | What is expected | When needed | Readiness |
|---|---|---|---|
| Itemised proposed product and supply schedule | Agreed models, quantities, options, accessories and written inclusions/exclusions. Issued during quotation development. | Before quotation | Confirm in quote / submittals |
| Exact-model technical data and supplier drawings | Current datasheets, system configurations, available dimensions and relevant manufacturer installation interfaces for selected goods. | Before manufacture / dispatch | Confirm in quote / submittals |
| Playing-surface test and product evidence | Current matching product/system reports where applicable. Separate completed-field testing is not included by default. | Before manufacture / dispatch | Confirm in quote / submittals |
| Goals/posts and restraint details | Supplier dimensions, anchoring/socket interfaces and available model-specific safety information. | Before manufacture / dispatch | Confirm in quote / submittals |
| Luminaire specification and available photometric files | Proposed fixture schedule, controls, supplier optics/IES/LDT files and photometric proposal when in supply scope. | Before manufacture / dispatch | Confirm in quote / submittals |
| Fencing and containment component package | Proposed post/net/fence components, dimensions and available supplier drawings for stated site conditions. | Before manufacture / dispatch | Confirm in quote / submittals |
| Seating, shelter and cover submittal package | Proposed model layout, capacity and manufacturer drawings/calculations where available and within confirmed supply. | Before manufacture / dispatch | Confirm in quote / submittals |
| Packing, freight and product delivery documents | Agreed packing list, shipping/dispatch documents, handling instructions and delivery scope for goods actually ordered. | At delivery / handover | Confirm in quote / submittals |
| Manufacturer care, warranty and maintenance pack | Applicable product manuals, warranties/exclusions and maintenance information supplied for the exact delivered models. | At delivery / handover | Confirm in quote / submittals |
Local project team
8 documents in view| Required document / schedule | What is expected | When needed | Readiness |
|---|---|---|---|
| Site survey and project design brief | Site plans, dimensions, use level, field set-out, climate and constraints supplied by client/consultant. | Before quotation | |
| Existing base, drainage and ground report | Levels, subgrade/base/drainage investigations, retained shock-layer condition and remedial design if applicable. | Before quotation | |
| Applicable competition and consent requirements | Event/tender level, local statutory standards, consent, accessibility, fire, spectator and safety criteria. | Before quotation | |
| Local foundations, anchors and set-out approval | Structural/foundation design, ground bearing, post/socket locations, wind loads and sign-off by local professionals. | Before manufacture / dispatch | |
| Electrical, power and lighting approval | Pole foundations, final photometric acceptance, supply/network connection, cabling and local electrical certification. | Before manufacture / dispatch | |
| Spectator circulation, accessibility and structure | Final capacity, egress, accessible routes, local structural approvals and venue/fire compliance. | Before manufacture / dispatch | |
| Local construction and installation method | Civil works, foundations, building and electrical work, installers, methods, inspection and on-site safety ownership. | Before manufacture / dispatch | |
| Installation, commissioning and field acceptance | Local installer sign-off, inspections, as-built records, functional commissioning and independent field testing if required. | At delivery / handover |
Joint confirmation
3 documents in view| Required document / schedule | What is expected | When needed | Readiness |
|---|---|---|---|
| Coordinated interface and scope sign-off | Confirm shared drawings, quantities, survey dimensions, trade interfaces, excluded works, permitted substitutions and changes before order. | Before manufacture / dispatch | Joint release gate |
| Site receiving, unloading and storage plan | Agree delivery point and Incoterms/terms, site access, unloading equipment, secure storage and damage reporting before shipment. | Before manufacture / dispatch | Joint release gate |
| Final handover and outstanding-items register | Agree shortages, defects, spares, warranty contacts, owner responsibilities and handover records. | At delivery / handover | Joint release gate |
03 / FROM CHECKLIST TO QUOTATION
Agree responsibilities before the order is released.
Any outstanding local inputs, conditional manufacturer reports, contract exclusions, shipping responsibilities, exact-model warranty terms and independent field-test obligations must be resolved with the project team.0 of 8 local documents indicated as available
Carry your selected systems and checklist responses into a branded preliminary specification PDF, or continue directly into the existing facility supply brief. Nothing is sent until you complete the enquiry.
Print for an initial meeting or save as PDF through your browser. This is an unapproved planning schedule, not a final purchase order.
Need Apollo to review it?