01
Project requirements confirmed
Sport, programme, site condition, climate, base, drainage, maintenance and evidence requirements are defined before final product selection.
← Sports Turf Specifier Centre
Tender & Procurement Centre
Procure the exact system, not a loose product description.
Use this centre to structure sports-turf tenders, compare bids on equivalent information, separate responsibilities and keep technical documentation aligned from bid stage through production, dispatch, installation and handover.
Five project stages
Keep the project clear from brief to handover.
Each stage helps the project team compare like with like, confirm responsibilities and keep the supplied system aligned with the agreed brief.
02
Technical documents matched
Datasheets, tests, warranties and certificates are checked against the exact offered construction rather than a broad product family.
03
Responsibilities defined
Supply, freight, civil works, drainage, installation, testing and local responsibilities are made clear before award.
04
Order documents confirmed
The final system schedule, packing, installation information and maintenance documents are aligned with the confirmed order.
05
Handover documents complete
Installed system information, testing where required, warranty, as-built information and maintenance records are provided for project closeout.
Scope matrix
Make every responsibility visible.
Sports turf is frequently procured across several parties. The tender should identify the owner of each interface instead of assuming the turf supplier carries every project responsibility.
01Civil / base worksSurvey, earthworks, sub-base, base construction, levels, edge restraints and tolerances.
02DrainageDesign, construction, discharge, inspection and testing of the field drainage pathway.
03Surface supplyTurf, infill where applicable, shock / elastic layer and approved accessory schedule.
04InstallationUnloading, storage, laying, joining, infill placement, line marking and finishing.
05Sports equipmentGoals, sockets, nets, fencing, containment and equipment-to-surface interfaces.
06TestingFinished-field testing or certification where the project requires it.
07MaintenanceOperator training, maintenance equipment, routine programme and warranty compliance.
Bidder evidence
Ask for documents that identify the offered system.
A large certificate pack is not useful if the documents cannot be matched to the turf, infill, shock layer and project use being quoted.
01Current exact-system technical datasheet
02Turf / infill / shock-layer system schedule
03Current applicable test reports
04Current certification evidence where required
05Written warranty and exclusions
06Installation guidance
07Maintenance guidance
08Climate / UV / exposure evidence where relevant
09Packing, roll and loading information
10Production / batch references where required
Certification & evidence
Separate product evidence from installed-field evidence.
Where a governing body or tender framework requires both a qualified product/system and a tested completed field, those are separate evidence stages. Do not describe the finished project as certified solely because a supplier holds a product certificate or has historic certified installations.
Order sequence
What should be confirmed before production and dispatch.
Before production
Approved system construction, colours, quantities, line marking, accessories, current datasheets and accepted commercial scope.
Before dispatch
Packing and roll schedule, weights, receiving access, storage, installation plan and destination documents.
At handover
Installed system identity, testing records where required, warranty, maintenance pack and relevant as-built information.
Continue planning
Move between specification, procurement and technical review.
Project handover
Turn the tender requirements into a structured LUTHVAR project brief.
Send the site, civil, drainage, programme, evidence and procurement information that applies. The exact system can then be reviewed against the current technical pack.