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Practical templates you can actually use on an international development project.
Copy them into your own project system, download them as CSV, or print / save the page as PDF. They are deliberately useful beyond Apollo products and are intended to help project teams produce clearer briefs, supplier comparisons and responsibility schedules.
01 · Modular housing RFP
Modular Housing Programme RFP Template
Use this to prepare a supplier brief for permanent or longer-life modular housing. It keeps household mix, engineering criteria, services, local works, documentation and programme scale visible before quotations are compared.
| RFP section | Information / requirement | Status | Project notes / attachment |
|---|---|---|---|
| Programme | Project name, country, site, buyer / programme organisation and procurement contact. | Open | |
| Programme | Total target units and anticipated phases / batches. | Open | |
| Dwelling mix | Required 1-, 2-, 3-, 4+ bedroom and accessible-unit quantities. | Open | |
| Occupancy | Intended household / workforce type and expected service life. | Open | |
| Layout | Target floor areas, room schedule, storage, laundry and outdoor-living expectations. | Open | |
| Climate | Heat, humidity, rainfall, coastal salt, cold or other relevant exposure conditions. | Open | |
| Hazards | Available wind / cyclone, seismic, flood or other project criteria supplied by the project team. | Open | |
| Structure | Requested storey count, joined-module requirements and any known structural constraints. | Open | |
| Envelope | Roof, wall, insulation, glazing, door and corrosion / finish expectations. | Open | |
| Services | Electrical standard, plumbing, hot water, HVAC intent, communications and factory-completion target. | Open | |
| Wet areas | Bathroom, kitchen and accessible wet-area requirements. | Open | |
| Foundations | Known ground information and party responsible for local foundation design / construction. | Open | |
| Utilities | Water, wastewater, stormwater, power and site-connection responsibility. | Open | |
| Technical documents | Required CAD / BIM, structural information, fire / thermal evidence, manuals and QA records. | Open | |
| Logistics | Receiving port, inland destination, road limits, unloading / crane capability and storage conditions. | Open | |
| Installation | Local labour capability, supervision requirements and assembly responsibility. | Open | |
| Programme capacity | Required pilot / first batch and target production volumes for later phases. | Open | |
| Commercial return | Required Incoterm / handover point, warranty, spares, quote validity and tender return format. | Open |
Unknown items should stay visible as open rather than being replaced with supplier assumptions. Local law, project standards and appointed professionals control the final requirements.
02 · Supplier due diligence
International Modular Supplier Due-Diligence Checklist
Use this before relying on a modular-building manufacturer for a funded housing, WASH, health, education or community-infrastructure programme.
| Review area | Question / evidence required | Status | Notes / evidence reference |
|---|---|---|---|
| Legal identity | Confirm legal manufacturer, contracting entity, factory address and trading names. | Open | |
| Factory | Confirm production site, production lines and whether key fabrication is in-house. | Open | |
| Engineering | Can the exact proposed system be supported with drawings and calculations where required? | Open | |
| Standard products | List standard module widths, lengths, heights, joining methods and storey limits. | Open | |
| Materials | Confirm structural materials, coatings, wall / roof build-ups and standard component specifications. | Open | |
| Fire | Request current fire-performance information applicable to the proposed materials and build-up. | Open | |
| Thermal | Request insulation / thermal information for the proposed wall and roof configuration. | Open | |
| Wind / seismic | Request system-specific engineering evidence and clarify project-specific design process. | Open | |
| Corrosion | Confirm coastal / high-corrosion options, coatings, fixings and maintenance requirements. | Open | |
| MEP | Confirm factory-installed electrical / plumbing scope and HVAC interfaces. | Open | |
| QA / QC | Request production inspection process, records, tolerances and non-conformance handling. | Open | |
| Capacity | Confirm realistic monthly capacity and proposed allocation for 100 / 500 / 1,000+ unit programmes. | Open | |
| References | Request comparable completed projects with location, quantity, use and permission to reference. | Open | |
| Documentation | Confirm CAD / BIM, shop drawings, calculations, manuals, packing records and handover documents. | Open | |
| Packing | Confirm units / components per container, weights, package dimensions and loading method. | Open | |
| Installation | Confirm manuals, training, supervision and local-contractor requirements. | Open | |
| Warranty / spares | Confirm warranty process, replacement parts, recommended spares and after-sales route. | Open | |
| Territory | Confirm any protected distributors, country restrictions or sales limitations. | Open |
This checklist organises supplier due diligence; it does not certify a manufacturer. Evidence should match the exact system, configuration and current project.
03 · WASH facility brief
WASH & Sanitation Facility Briefing Sheet
Use this before designing or procuring modular toilets, showers, washing, changing or accessible sanitary facilities.
| Briefing area | Information to confirm | Status | Project notes |
|---|---|---|---|
| Users | Expected daily users, peak users and operating hours. | Open | |
| User groups | Adults / children / staff / public / residents and any privacy or safeguarding requirements. | Open | |
| Accessibility | Required accessible toilets, showers, routes, thresholds and circulation. | Open | |
| Toilets | Fixture quantity and type required by the applicable project / local standard. | Open | |
| Showers | Shower quantity, privacy, changing and dry-zone requirements. | Open | |
| Handwashing | Basin quantity, soap / drying provision and hygiene requirements. | Open | |
| Water source | Source, quality, pressure, storage and reliability. | Open | |
| Hot water | Demand, heating method, energy source and recovery requirement. | Open | |
| Wastewater | Sewer, septic, treatment, holding or other disposal pathway. | Open | |
| Drainage | Floor drainage, external stormwater and overflow strategy. | Open | |
| Ventilation | Natural / mechanical ventilation and humidity control. | Open | |
| Finishes | Cleanable wall, floor, ceiling and wet-area finish requirements. | Open | |
| Cleaning | Cleaning frequency, chemical exposure, cleaner storage and service access. | Open | |
| Maintenance | Valve, trap, panel, fixture and replacement-parts access. | Open | |
| Factory scope | Which fixtures, plumbing and electrical items should be installed before shipment? | Open | |
| Local scope | External water, wastewater, power, foundations and final connections. | Open | |
| Handover | Testing, manuals, spare fixtures / parts and cleaning / maintenance information. | Open |
Fixture counts and public-health requirements should follow the applicable project standards, humanitarian guidance and local law. This sheet is an early briefing tool.
04 · Responsibility matrix
International Modular Project Responsibility Matrix
Assign each interface before manufacture so supplier, buyer and local project teams do not assume another party owns the work.
| Scope item | Manufacturer / supplier | Buyer / programme team | Local engineer / contractor | Final owner / notes |
|---|---|---|---|---|
| Project criteria | Provide required system inputs / limits | Issue destination and programme criteria | Confirm local design criteria | |
| Shop drawings | Prepare agreed manufacturing / assembly drawings | Review commercial scope | Review local interfaces where appointed | |
| Structural information | Provide agreed system calculations / reactions where included | Provide project inputs | Local review / foundation design / sign-off as applicable | |
| Foundations | Provide reactions / interface information where available | Define scope | Design and construct unless separately contracted | |
| Manufactured building | Manufacture agreed package | Approve release | Receive and verify interfaces | |
| Internal electrical | Provide agreed factory scope | Confirm electrical standard | Complete local connections / certification | |
| Internal plumbing | Provide agreed factory scope | Confirm fixture / service brief | Complete local connections / testing | |
| External utilities | Provide connection requirements | Coordinate utility owners | Construct and connect | |
| Packing / export docs | Prepare agreed export package | Confirm consignee / import data | Receive project information as needed | |
| International freight | As agreed by Incoterm / contract | As agreed by Incoterm / contract | Support receiving logistics if assigned | |
| Customs / import | Provide supplier documents | Own / appoint importer unless contracted otherwise | Support local permits if appointed | |
| Unloading / storage | Provide handling guidance | Arrange receiving scope | Execute safe unloading / storage if appointed | |
| Assembly | Provide manuals / supervision if contracted | Appoint delivery team | Execute site assembly / temporary works | |
| Testing / commissioning | Factory checks within supply scope | Coordinate programme acceptance | Commission local services / systems as assigned | |
| Approvals | Supply supporting product documents | Coordinate statutory pathway | Local professionals / authorities review and approve | |
| Handover | Issue agreed manuals, warranty, spares and records | Accept and retain project records | Close local works and commissioning records |
The contract, Incoterm, local law and professional appointments take precedence. This matrix is intended to expose scope gaps before they become site problems.
05 · Remote logistics
Remote & Island Project Logistics Readiness Checklist
Use this before freezing module dimensions or packaging for island, rural or difficult-access projects.
| Logistics stage | Question / requirement | Status | Owner / notes |
|---|---|---|---|
| Origin | Factory location and export port confirmed. | Open | |
| Packing | Proposed flat-pack / detachable / complete-module packing method confirmed. | Open | |
| Containerisation | Units per 20ft / 40ft / 40HQ or break-bulk requirement confirmed. | Open | |
| Weights | Package and lifting weights supplied. | Open | |
| Destination port | Port can handle proposed container / cargo type. | Open | |
| Import | Importer, customs process, duties / exemptions and documentation owner confirmed. | Open | |
| Port storage | Free time, storage risk and weather protection considered. | Open | |
| Onward route | Road, ferry, bridge, corner, height, width and weight restrictions checked. | Open | |
| Site access | Final road / track and delivery vehicle access checked. | Open | |
| Unloading | Crane, forklift or other equipment type and capacity confirmed. | Open | |
| Laydown | Dry, secure storage / assembly area available. | Open | |
| Weather | Rain, salt, heat, wind and storage exposure considered during delivery. | Open | |
| Assembly labour | Local labour / contractor capability and supervision requirements confirmed. | Open | |
| Tools / equipment | Required tools, access equipment and temporary supports available. | Open | |
| Critical spares | High-risk / difficult-to-replace components identified for spare shipment. | Open | |
| Damage process | Inspection, photos, shortage / damage reporting and replacement route defined. | Open | |
| Phasing | Shipment sequence matches foundation / site readiness and local storage capacity. | Open |
Remote logistics should influence system selection before production drawings are frozen, not after the building has already been designed.
06 · Reconstruction
Post-Disaster Reconstruction Project Checklist
Use this to structure the move from immediate response into durable housing and community infrastructure after cyclone, hurricane, earthquake, flood or other major disruption.
| Recovery area | Question / action | Status | Programme notes / owner |
|---|---|---|---|
| Recovery stage | Is the project immediate shelter, transitional infrastructure or permanent reconstruction? | Open | |
| Population | Affected households / users and current location confirmed. | Open | |
| Land / site | Land availability, tenure / permission and safe-site assessment confirmed by responsible parties. | Open | |
| Hazard | Known recurring hazard and project design criteria identified. | Open | |
| Housing | Required permanent / transitional dwelling mix and quantities defined. | Open | |
| WASH | Water, toilets, showers, wastewater and hygiene infrastructure needs mapped. | Open | |
| Health | First-aid / clinic and health-service infrastructure need mapped. | Open | |
| Education | Temporary / replacement classrooms and school amenities mapped. | Open | |
| Community | Administration, meeting, public-space and other community functions mapped. | Open | |
| Utilities | Status of water, wastewater, power and communications infrastructure assessed. | Open | |
| Transport | Port, road, bridge, ferry and site access damage / capacity assessed. | Open | |
| Local capacity | Available trades, contractors, equipment and assembly skills identified. | Open | |
| Standards | Applicable humanitarian, donor, reconstruction and local statutory requirements identified. | Open | |
| Supplier evidence | Proposed systems supported by project-relevant technical information. | Open | |
| Phasing | Critical-service buildings and first housing phases prioritised. | Open | |
| Maintenance | Local ownership, spare parts, manuals and future repair pathway defined. | Open | |
| Handover | Inspection, commissioning, records, training and acceptance process defined. | Open |
Do not treat 'rapid deployment' as proof of suitability for permanent reconstruction. The intended service life, hazard, local requirements and maintenance pathway must be confirmed.
07 · Community programme
Community Infrastructure Programme Scope Template
Use this to map a development programme that includes more than housing, so health, education, sanitation, administration, recreation and operations are not left until later.
| Programme function | Quantity / capacity | Key rooms / systems | Local interface | Notes / priority |
|---|---|---|---|---|
| Housing | Dwelling mix, accessibility, household needs | Foundations, utilities, roads | ||
| WASH / sanitation | Toilets, showers, handwashing, laundry | Water, wastewater, drainage | ||
| Health | First aid, consultation, waiting, sanitation | Health requirements, utilities | ||
| Education | Classrooms, staff, administration, storage | Campus access, utilities | ||
| Administration | Reception, offices, meeting, records | Communications, security | ||
| Community gathering | Hall / meeting / shaded gathering | Public access, fire, amenities | ||
| Sport / recreation | Courts, equipment, shade, lighting, seating | Civil works, power, maintenance | ||
| Public realm | Seating, waste, hydration, wayfinding, shade | Foundations, landscape, maintenance | ||
| Operations | Storage, workshop, maintenance, security | Service access, power | ||
| Utilities | Water, wastewater, energy, communications | Local infrastructure / operators | ||
| Logistics | Receiving, storage, lifting, assembly | Port, road, local contractor | ||
| Handover | Manuals, spares, training, records | Local owner / operator |
This template is intentionally cross-disciplinary. Each function still requires its own technical brief, applicable standards and local professional review.
Free to use as a working reference
Useful first. Commercial second.
The templates deliberately include status and notes fields so unresolved project issues do not disappear into assumptions.
If sharing the resource online, link to this live page so other users reach the current template and supporting guidance.
Need the reasoning behind the checklist?
Use the free guides alongside the working templates.
The Development & Humanitarian Infrastructure Knowledge Centre explains why these fields matter and links to relevant official humanitarian, WASH and procurement starting points.